Maintaining Compliance Records for Sponsors
To receive a Sponsorship Licence, the organisation must nominate a person or persons to fill 3 specific roles. Each of these roles will work to prevent illegal employment and maintain records for the Home Office database of their migrant workers.
- One person can occupy all the three roles, or the roles can be split between three different people. Some roles can be filled by a nominated legal representative legal representative outside of the organisation; however a request has to be submitted to the Sponsor Casework Unit through Sponsor Management System (SMS).
Sponsoring Employer Roles
- The Authorising Officer is a staff member of the organisation that will be ultimate responsible person for the licence. The Authorising Officer should likely be given to a competent and senior person within the organisation.
- The Authorising Officer must be a permanent paid staff member of the organisation.
- People who are undischarged bankrupt cannot act as an Authorising Officer for their organisation.
- Generally the Authorising Officer can be any permanent employee of the organisation.
- The Key Contact acts as the primary point of contact between an organisation and the Home Office. The Home Office will contact the Key Contact in the event that they have any questions, need documentation, or encounter any other issues with the organisation's hiring of migrants.
- You may nominate a legal representative from outside the company to act as the Key Contact.
Level 1 User:
- The Level 1 User is responsible for using the Home Office Sponsorship Management System (SMS) to conduct the day-to-day activities and record keeping relating to any immigrants employed by the organisation. This day-to-day activity may include assigning certificate of sponsorship (COS) to migrants, notifying the Home Office of any changes in salary, take-over mergers, promotion, role change, etcetera.
- You may nominate a legal representative from outside your company to act as your Level 1 User, however this can only be done once the application has been approved.
An organisation may also appoint Level 2 Users to undertake simple day-to-day duties for the organisation. Maintain the Sponsorship Management System by assigning Certificates of Sponsorship to migrants and updating the Home Office of migrant activities. However, there must always be a Level 1 User.
In practice, this allows organisations without in-house expertise in migration law to contract out the day-to-day maintenance of their system to a qualified legal representative like us. Legal representatives must be based in the UK, and must be regulated by the Office of the Immigration Services Commissioner (OISC), or be exempt from the requirement, or otherwise compliant with the Immigration and Asylum Act of 1999. The employers are required to maintain the documents so that the Authorising officer responsible can maintain the documents for Home Office Visits.
Why Choose Us?
- You pay a Fixed Fee;
- Our advisers will audit you if required to make sure you meet all the requirements for the licence application to be successful;
- We provide you a detailed consultation to get the licence application approved;
- You Receive advise from our experienced caseworkers;
- We provide our client’s with unlimited meetings and support;
- We provide our client’s with unlimited phone calls;
- We advise you on the procedure, requirements and merits of making an application to the UKBA/British Diplomatic post;
- We keep our client’s updated with new rules and procedure and act in their best interest;
- We draft representations in support of your sponsorship licence application proving how you satisfy the requirements of sponsor guidance;
- We lodge further representations if your application has been refused and ty and get the ban of 6 months removed;
- We answer your queries even after your application has been submitted and approved on what you are required to next.